Events Parking


A well-planned event allows attendees to focus on the event. The event should be an enjoyable experience and give the attendees a desire to return in the future for other events. Parking arrangements must be properly coordinated to make them part of the enjoyable experience, for this to occur, Parking and Transportation Services must be consulted by the event sponsor at the beginning of the event planning process so proper parking arrangements can be made.

Parking and Transportation Services require that all guests outside of the university to have an approved parking pass. All event sponsors hosting an event, where guests from outside of the university will attend, must require that guests receive one approved parking pass per day.

To ensure that your event runs smoothly, please contact the Department of Parking and Transportation no later than five (5) days prior to the date of the event to make parking arrangements. 

 

Guest Permits

All guests that are visiting the main campus are required to display an approved parking pass on their vehicle. Daily “scratch off” passes or approved electronic passes may be used by department guests. These passes are available for purchase at $ 1.00 per pass via interdepartmental transfer of funds. If not paid by interdepartmental transfer, the cost will be $5.00 per pass. If a guest arrives after 5:30pm, the cost is $3.00 each.

The passes and payment can be processed at the Parking & Transportation main office located in Garage B during the hours of 7:30am and 4:30pm (M-F). The event sponsor may design electronic passes, but they must be approved by the Department of Parking and Transportation Services to avoid citation issuance to guests. Electronic passes are more convenient, because they may be emailed to guests before an event. The event sponsor will be responsible for counting the number of approved electronic parking passes used during the event. After informing Parking & Transportation Services of the amount of electronic parking passes used, the Department of Parking and Transportation will process an invoice based on the amount of electronic parking passes used.

–       These passes are prohibited from being used by faculty, staff and students of UCF
–       Passes are valid for one date and one time only
–       Passes are prohibited from being duplicated or altered in any way
–       Lost passes are not replaceable or refundable
–       Unused daily passes for cancelled events are non-refundable

For more information on daily scratch off passes, please contact our main office at 407-823-5814. For more information on designing or requesting approval on electric passes, please email Manuel Guerrero (Manuel.Guerrero@ucf.edu) or Miguel Guzman (Miguel.Guzman@ucf.edu) or call 407-823-2700. Please note that prices are subject to change.

Special Event Parking

Parking & Transportation Services offer a variety of services to event sponsors. Services include: reserved parking, attendants who can welcome your guests, and more.
Please click the link below to submit your event request.
http://parking.ucf.edu/events-parking-request-form/

Once the form is submitted, a coordinator will contact you regarding your request.

UCF Arena and Venue

There will be a charge of $5 or $10 per day for events held at the UCF Arena or the Venue.  Attendants of the UCF arena will be at the entrances of each affected lot, or garage to accept cash payments only.  Pre-paid event parking is an option.  Please visit www.ucfarena.com for further details on pre-paid event parking.

Safe Action for Events (SAFE) Form

All events on campus that meet the definition of a potentially hazardous event including those sponsored by staff, faculty, departments/offices, registered student organizations and outside organizations must complete the SAFE Form. Events are not permitted within parking garages. The “New Online SAFE Form” can be accessed by clicking the link below. Once you enter the form, you will be required to fill out all the information online, print out a copy of the form and obtain the necessary signatures. The SAFE Form must be turned into the Office of Student Involvement (OSI) at least 15 calendar days prior to the date of the scheduled event. Please note that if you have additional information to submit with the form you can upload it as an attachment. Failure to turn the form into OSI 15 days prior to the event may result in the organization being denied use of university facilities and the privilege to conduct the event. http://safe.sdes.ucf.edu/

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